Janice Villarreal
Business Operations Analyst
UCSB Institutional Advancement (Development & External Relations)
Summary of Job Details
The Business Operations Analyst (“Analyst”) participates and provides oversight of all fiscal/budget and division business operations and is responsible for personnel administration for all the departments within the Division of Institutional Advancement (“IA”) comprising 185+ employees. This includes the Development Office, a highly complex organization with fiscal sub-departments (Information Systems & Technology and Gift Administration). As part of the Business Operations Team for the departments in IA, independently responsible for executing the On-Boarding, Off-Boarding, Orientation and Guidance of all career/contract/limited employees for all the departments in the division of IA. Serves as Payroll and Personnel Officer for all departments in IA, Provides guidance in personnel administration in areas of annual performance review and coordination, and compliance tracking of mandatory training. Independently guides the other UCPath Initiators in the coordination of payroll activity for the division and to ensure compliance with University policy and audit requirements. Assists the Sr. Director and the two Business Operations Managers with strategic planning, evaluates new systems and tools, identifies impacts and internal best practices. Works independently and collaboratively on short- and long-range initiatives. As the UCPath subject matter expert for the division, independently handles escalated issues, resolves problems and recommends solutions. Produces complex reports, analyzes data and makes recommendations for the departments of Event Management & Protocol and Governmental Relations). Under the general direction of the Financial Services & HR Manager, assists with personnel processes from the time of job description creation, to job classification, posting, recruitment process, hiring proposal and coordinates all aspects of onboarding processes with the pertinent staff in the Business Operations Team. Under the direction of the Financial & Operations Manager, assists with the space and equipment management efforts that include long- and short-range space planning and development to meet departmental and administrative needs. Represents the IA departments on campus committees and effectively acts as a liaison with various constituencies throughout the division and the campus.
Required Qualifications
- Bachelor’s degree in related area and / or equivalent experience / training
- 4-6 years Direct experience with financial analysis, accounting, payroll administration and reporting techniques.
- 4-6 years Solid organizational and customer service skills to effectively manage multiple and competing priorities.
- Experience with Peoplesoft is strongly preferred.
- Ability to act with sound judgement, maintain strict confidentiality and work effectively as an individual contributor and as a member of a team.
- Highly proficient in computer usage with systems including but not limited to the following: Google Suite, MS Word, MS Excel, Box, Adobe Acrobat, DocuSign, etc. Required
Budgeted Salary Range: $67,200 – $78,000 / yr.
The full salary range for this position is $67,200. – $119,600/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair. equitable, and consistent pay practices at the University.
The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. To view detailed job description and apply online, please visit: https://www.jobs.ucsb.edu/ Job # 65112
